Manager Corporate Real Estate Portfolio Strategy & Transactions

**Intelcom | Dragonfly** With more than 100 sorting stations and operations across three continents, Intelcom | Dragonfly is Canada’s leader in last-mile logistics. Our vision is clear: **to deliver fast, accurate, and reliable service powered by cutting-edge technology.**  **A Strategic Role at the Heart of Logistic** **PEOPLE & TEAM LEADERSHIP** * Directly manage and develop the Lease Administration & Transactions Coordinator, including goal-setting, performance management, coaching, and career development. * Define team priorities, workload, and execution standards to ensure the lease administration function supports portfolio strategy and financial reporting obligations. * Build team capability in lease data management, documentation quality, and transaction support processes. * Recruit, onboard, and retain high-performing team members as the portfolio grows. * Foster a collaborative, high-accountability team environment aligned with corporate values. **PORTFOLIO STRATEGY & OPTIMIZATION** * Own and maintain a comprehensive view of Intelcom’s real estate portfolio including lease commitments, occupancy costs, term structure, flexibility, and risk exposure. * Lead development of portfolio analytics, scenario models, and sensitivity analyses supporting network growth, consolidation, relocation, and exit strategies. * Evaluate portfolio trade-offs and deliver risk-adjusted recommendations to CRE leadership and executive stakeholders. * Identify and quantify portfolio risks including lease concentration, term clustering, market exposure, and cost escalation; lead mitigation strategies. * Own portfolio dashboards and reporting, ensuring CRE leadership has clear visibility into costs, lease exposure, and strategic decision points. * Align real estate portfolio strategy with business growth plans in partnership with Operations, Finance, and Network Planning. **LEASE TRANSACTIONS & FINANCIAL EVALUATION** * Lead end-to-en financial evaluation of lease transactions including renawals, relocations, expansions, consolidations, and exits * Build, own, and maintain transaction financial models including cash flow projections, NPV analysis, occupancy cost comparisons, and scenario sensitivity analysis. * Evaluate deal economics, incentives, rent structures, operating cost exposure, and TI investments; develop negotiation strategy in partnership with CRE leadership. * Review lease documentation to identify financial, commercial, and risk provisions in coordination with Legal and external advisors. * Lead or co-lead transaction negotiations supported by data-driven insights and commercial benchmarks. **TRANSACTION PIPELINE & EXECUTION GOVERNANCE** * Own the transaction pipeline and deal tracker covering all active negotiations, renewals, relocations, and upcoming lease events. * Define and maintain governance standards for transaction documentation, approval workflows, and lease document templates across the portfolio. * Coordinate transaction timelines with brokers, landlords, Legal, and internal stakeholders to ensure timely decision-making and execution. * Lead preparation of financial analysis and executive decision materials for real estate transaction approvals. * Ensure deal documentation, approvals, and execution align with corporate governance standards. **LEASE ADMINISTRATION & PORTFOLIO DATA INTEGRITY** * Ensure portfolio data accuracy, completeness, and audit-readiness within lease management systems or portfolio databases. * Oversee and maintain high-quality lease abstraction practices, codifying key financial, commercial, and legal provisions into structured portfolio records. * Track critical lease dates including renewal options, termination rights, expansion options, and rent adjustments; ensure proactive escalation to leadership. * Monitor lease costs including base rent, operating costs, and recoveries; lead variance analysis against budget forecasts. * Review and challenge landlord CAM reconciliations and operating expense calculations; identify and pursue recovery or negotiation opportunities. * Support IFRS 16 / ASC 842 compliance by maintaining accurate lease data inputs for right-of-use asset and lease liability calculations, in coordination with Finance and external auditors. **MARKET INTELLIGENCE & BROKER GOVERNANCE** * Lead broker selection, performance evaluation, and governance processes; define standards for broker engagement and deliverable quality. * Maintain strong internal ownership of portfolio strategy and transaction evaluation; critically assess broker recommendations through independent financial and portfolio analysis. * Monitor market trends, lease benchmarks, rental rates, and incentive structures across key markets. * Build and maintain relationships with external brokers, landlords, and transaction advisors as a senior point of contact. **PORTFOLIO RISK MANAGEMENT** * Own portfolio risk identification and reporting, including market exposure, landlord concentration, cost volatility, and operational constraints. * Maintain visibility on portfolio expiration schedules and strategic lease events; drive proactive planning for renewals, relocations, and strategic repositioning. * Escalate material risks to CRE leadership with structured analysis and recommended mitigation strategies. **EXECUTIVE & INTERNAL STAKEHOLDER ENGAGEMENT** * Serve as the primary CRE advisor to internal business leaders, translating operational needs into portfolio scenarios and transaction strategies. * Deliver clear, concise communication of portfolio risks, transaction status, and financial implications to business leaders and executive stakeholders. * Represent the CRE function in senior cross-functional forums, contributing portfolio expertise to business planning and investment decisions. * Champion disciplined, data-driven real estate decision-making across the organization. **Qualifications** **Required:** * Degree in Law, Real Estate, Finance, Economics, or related discipline. * 6+ years of commercial real estate experience supporting multi-site portfolios, lease transactions, or portfolio strategy. * Demonstrated people management experience, including direct management of at least one report; ability to lead, develop, and hold a team accountable. * Strong understanding of commercial lease structures, transaction economics, and portfolio risk drivers. * Advanced financial modeling skills including cash flow analysis, NPV modeling, and scenario evaluation. * Strong analytical and critical thinking abilities with a structured approach to problem-solving. * Ability to communicate complex financial and strategic insights clearly to senior and executive stakeholders. * Highly organized with the ability to manage multiple transactions, portfolio initiatives, and direct reports simultaneously. * Proficiency with lease administration systems, portfolio management platforms, or IWMS tools. **Preferred:** * Experience supporting logistics, distribution, or industrial real estate portfolios. * Experience leading broker governance, selection processes, and performance reviews. * Demonstrated experience working directly with legal counsel on lease terms, amendments, and legal matters; working knowledge of commercial real estate legal terminology and document review. * Bilingual proficiency in French and English (written and spoken) — an asset given portfolio presence in Quebec. * Ability to maintain composure and effectiveness in high-pressure environments including time-sensitive negotiations and multi-stakeholder settings. **SUCCESS METRICS (ROLE KPIS)** * Quality and reliability of portfolio analytics and executive decision support. * Accuracy of transaction financial modeling, deal evaluation, and risk assessment. * Effectiveness in supporting cost-efficient, flexible lease transactions across the portfolio. * Timely identification and proactive management of portfolio risks and lease events. * Integrity and reliability of portfolio data, reporting, and governance frameworks. * Team performance, development, and execution quality of the Lease Administration function. * Strength of internal stakeholder relationships and CRE’s influence on business decisions. **Why Join Us?**  At **Intelcom | Dragonfly**, you’ll thrive in a flexible and stimulating environment, surrounded by passionate talent. You’ll also enjoy a wide range of benefits:  * On-site gym with a personal trainer  * Employer-provided lunch of your choice  * Comprehensive group insurance  * Group RRSP plan  * Care & Well‑Being Activities * Partial reimbursement for public transportation  * Employee Assistance Program   …and much more.  This position has been opened to address a genuine organizational need within the company. At **Intelcom | Dragonfly**, we move forward guided by strong values: collaboration, innovation, excellence, and responsibility.  We embrace diversity, ensure equity, and foster a true sense of belonging. _Accommodation measures are available for individuals with disabilities throughout our recruitment process, in compliance with the law. Please let us know if you have any specific needs._