Manager - Management

**Define your future at HL Bank Singapore** **Functional** _(job responsibilities)_ **Job Responsibilities** * Manage complex executive calendars, coordinating high-level meetings across internal departments and external partners. * Coordinate end-to-end travel itineraries, accommodation, and logistics for the CEO, Heads of Department, and senior management. * Screen and prioritize incoming calls and communications to manage interruptions and ensure prompt redirection to relevant parties. * Draft, review, and finalize official correspondence, memos, meeting agendas, and meeting minutes. **Operations & Administration** * Provide urgent operational support to Department Heads on matters requiring executive management attention. * Provide urgent operational support to Department Heads on matters requiring executive management attention. * Monitor usage and control procurement costs for office supplies and equipment to avoid unnecessary expenditure. * Coordinate daily operations with company drivers, including verifying monthly overtime claims, allowances, and petty cash submissions. * Plan and execute departmental events, town halls, and internal training sessions. * Maintain a structured physical and digital filing system to ensure data governance and quick retrieval. **Process Management** * Review incoming documents, proposals, and requests to ensure compliance with internal workflows prior to HOD/CEO sign-off. * Perform preliminary checks on documentation, proactively raising inquiries and verifying required supporting details. * Prepare and format presentation decks, board papers, and meeting materials (e.g., Monthly Management Committee, Board of Directors meetings, QSBMs) according to corporate standards. * Handle routine correspondence independently and conduct research to brief senior executives with relevant background context prior to key meetings. _About HL Bank Singapore HL Bank Singapore is the Singapore branch of Hong Leong Bank, a premier regional financial services leader headquartered in Malaysia with a rich heritage of over 120 years. Listed on Bursa Malaysia and a key member of the extensive Hong Leong Group, we operate a robust network of approximately 250 branches across Malaysia, with a strategic regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China. As a Full Bank in Singapore, we serve as a vital hub for the Group’s regional ambitions. A cornerstone of this strategy is our sophisticated "advisory-first" wealth proposition through **HLB Private Bank and HLB Priority**. By combining our deep Asian market roots with a landmark strategic alliance with Swiss private bank Lombard Odier, we provide world-class wealth architecture and bespoke solutions for our clients. Beyond our wealth focus, we deliver excellence through four core business pillars: **Business & Corporate Banking, Personal Financial Services, Private Wealth Management, and Global Markets**. This "Integrated Approach" allows our talent to collaborate seamlessly across segments, ensuring we effectively meet the multifaceted needs of high-net-worth individuals, business founders, and corporate enterprises alike. At HL Bank Singapore, our people are central to our success, and as a recognized Human Capital Partner (HCP) by TAFEP, we are committed to progressive workplace practices and your professional development. We seek digitally inclined, customer-centric performers who thrive in a technology-focused environment, where we empower our teams with AI-enhanced tools and next-generation platforms to lead the industry. As part of a large, diversified conglomerate, we offer unrivaled opportunities to explore new grounds and build a challenging career path within a rapidly expanding regional landscape. Join us to be part of a proven value-creation story and shape the future of your own story at HL Bank Singapore._