Manager Procurement

**Create the future with Affin! ​​You too can make a difference.** ================================================================== _We continuously innovate to transform our financial services landscape - making banking better and easier. Join us at AFFIN, where the open minds meet and be inspired by a shared commitment to great work. You too can make a difference._ **JOB PURPOSE** --------------- * To **manage the day-to-day contract and vendor management activities** for Technology and Non‑Technology categories in accordance with established policies, procedures and governance frameworks. * The role manages operational execution, vendor performance monitoring, contract compliance and outsourcing records, while **escalating risks and recommendations** to the Head of Department. **JOB ACCOUNTABILITITES** ------------------------- 1.         **Vendor & Outsourcing Management** * Manage vendor onboarding, registration and due diligence activities in line with established policies and procedures. * Maintain vendor segmentation based on defined risk, criticality and spend criteria. * Maintain and update the Outsourcing Register in compliance with BNM policy and guidelines. * Maintain and update vendor watchlist and referred list based on risk indicators, performance issues, compliance concerns or management directives. * Ensure vendors on the watchlist and referred list are subject to enhanced monitoring and escalation where required. * Regularly evaluate and refine vendor management policies and procedures to improve effectiveness and efficiency. 2.         **Contract, Performance & Cost Management** * Administer contract lifecycle activities, including tracking of renewals, expiries, variations and terminations. * Monitor contractual obligations, SLAs and KPIs and identify deviations or non‑compliance. * Coordinate vendor performance reviews, document outcomes and track agreed remediation actions. * Maintain contract and spend data to support renewal planning and cost management initiatives. 3.         **Risk, Compliance & Audit Support** * Ensure vendor activities comply with internal policies, contractual terms and applicable regulatory requirements. * Coordinate third‑party risk assessments and vendor reviews with relevant internal stakeholders. * Prepare and compile vendor‑ and outsourcing‑related documentation for internal, external and regulatory audits. * Track audit issues and remediation actions and provide regular status updates to Head of Department. 4.         **Reporting** * Maintain accurate and up-to-date vendor register, contracts and performance data. * Develop and maintain dashboards and reporting tools to track vendor performance, contract status and compliance metrics. * Communicate insights and updates to senior management and key stakeholders through structured reports and presentations. * Ensure timely and accurate reporting to support decision-making and audit reviews. 5.         **Other duties** * Perform other responsibilities and duties periodically assigned by superior in order to meet operational and/or other requirements. **JOB REQUIREMENTS** -------------------- * Bachelor’s in Law, Business Administration, Finance, Information Technology, Engineering or related field. * At least 5 to 8 years with Procurement/Supply Chain, Contract Management and/or IT project delivery background with proven track record of managing contracts or vendors. * Excellent communicator both written and verbal in English. * Experience in stakeholder management internally and externally with suppliers in complex business environment. * Good logical and positive thinking, details orientation, well organized and process driven mindset. * High integrity, self-motivated and ability to identify problems, contribute, proposed solutions and follow-up diligently towards resolution. * Team player and able to learn quickly and work effectively across the bank. * Sound knowledge of technology vendor and contracting methodology. * Demonstrate strong knowledge of Microsoft Office tools, SharePoint. * Preferably with some level of familiarity with IT environment, emerging technologies and IT standards, policies and procedures and project management framework. * Able to perform analysis and reports and develop plan to address challenges, opportunities and synergies with a strategic mindset for various lines of business. * Risk awareness and Third-Party Risk Management skills.