Office Coordinator

Keller Postman is seeking a highly organized, service-oriented Office Coordinator to support the day-to-day operations of our Lake Mary office. This role is essential to maintaining a professional, efficient, and welcoming workplace environment for employees, visitors, and vendors. The ideal candidate is proactive, detail-oriented, and capable of managing multiple operational responsibilities while delivering exceptional internal customer service. This position is fully in-office and requires daily on-site presence. This full-time position will work in our Lake Mary, FL office five weekdays per week. The compensation for this position is $23.00 to $25.00 per hour, plus a year-end discretionary bonus and benefit Key Responsibilities Office Operations & Facilities Coordination • Serve as the primary point of contact for office-related maintenance and facility needs • Coordinate with building management and vendors regarding: • HVAC issues • Door and access maintenance • Appliance upkeep and repairs • Office signage and name plates • General office maintenance requests • Monitor office appearance and functionality to ensure a clean, organized, and professional environment • Water and maintain office plants as needed • Check and distribute incoming mail and deliveries Supply & Breakroom Management • Order and maintain office supplies and inventory • Stock and organize breakroom supplies, snacks, beverages, and kitchen essentials • Coordinate catering orders for meetings and office events • Ensure common areas remain tidy and fully stocked throughout the day Access & Security Administration • Administer employee and visitor access through the office key card access system • Coordinate onboarding/offboarding access needs with internal teams • Maintain accurate records related to office access and badges Front Desk & Reception Support • Serve as a welcoming point of contact for visitors and guests • Answer and route incoming phone calls for the firm in a professional and courteous manner • Assist with visitor coordination and conference room preparation as needed Qualifications • 2+ years of office coordination, administrative, facilities, or receptionist experience preferred • Strong organizational and multitasking skills • Excellent verbal and written communication skills • Ability to work independently and proactively solve problems • Professional demeanor with strong customer service skills • Proficiency with Microsoft Office Suite and general office technology • Experience with office access systems or facilities coordination is a plus Preferred Attributes • Dependable and responsive • Detail-oriented with strong follow-through • Comfortable interacting with vendors, building management, attorneys, and staff at all levels • Able to prioritize changing needs in a fast-paced office environment Keller Postman is an Equal Opportunity Employer. For California Applicants, please find our CRPA information here.