Office Manager

**City/State:** White Plains, New York **Department:** Employee Health Services\_1 **Work Shift:** Day **Work Days:** MON-FRI, VARIED HOURS **Scheduled Hours:** Day **Hours Per Pay Period:** 75 **Pay Rate/Range:** $61,972.95-$74,959.23   **Job Summary** The Office Manager for Occupational Health is responsible for the daily operations and administrative support to the Director and department. The Office Manager will oversee the budget, timekeeping, calendars and visitor flow and act as a liaison to the outreach program. **Essential Functions** * Understands and adheres to the WPH Performance Standards, Policies and Behaviors. * Oversees the daily operations and provides administrative support to the Occupational Health Department. * Responsible for the management of monthly budget. * Liaison to outreach program * Perform clerical functions for the department, including but not limited to, typing all correspondence, maintaining files, composing responses to inquires as appropriate, maintaining calendars as required, managing telephone communications, maintaining office supply inventory, preparing check requests and purchase order as required. * Manages the reception area to ensure effective and mail communications both internally and externally to maintain a professional image. * Responsible for coordination and scheduling of meetings and events. * Responsible for and to coordinate employee and volunteer notification and follow through for mandatory compliance of medical requirements. * Registration of employee visits for annual requirements, illness evaluations, vaccinations, physicals and follow up visits. * Registers outside agency contract personnel. * Schedule appointments as indicated for medical and specialty consults and testing. * Activate and abstract pre hire employees, employees, volunteers, students. * Contact providers for updates and clearance information. * Coordinates scheduling of committee and/or departmental staff meetings (as required), including recording meeting minutes, preparing appropriate meeting materials, meeting location, audiovisual needs, etc. required. * Maintain shared drives with Human Resources, Medical Staff Office and Volunteers Office. * Coordinates & Maintains time off requests & monthly schedule. * Performs all other related duties as assigned. **Qualifications** * High School HS/GED Required Required * Bachelor Degree College or Business School Graduate Preferred * Proficient in Microsoft Office Suite including Excel, PowerPoint, Word and Outlook. * Minimum 3-5 years’ administrative office experience required. * Communication Skills * Maintains Composure under Stress * Problem Solving Skills * Team work * Adaptability * Judgment and Decision Making * Stress Tolerance * Attention to detail * Ability to Multi task * May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital’s SDS (Safety Data Sheet) data base and may be accessed through the hospital’s Intranet site (Employee Tools/SDS Access). A copy of the SDS data base can also be found at the hospital switchboard, saved on a disc. * Must be able to detect and greet visitors arriving in the front office. * Ability to remain in stationary position 75% of the time. * Constantly utilizes/operates the computer to access information. * Ability to communicate to employees, volunteers and other members of the interdisciplinary team regarding their requests and/or needs. * Occasionally move office supplies to appropriate locations.   White Plains Hospital Medical Center is an equal employment opportunity employer. White Plains Hospital Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.