Office Manager

**Office Manager** Office & Facilities Management **Position Summary** -------------------- The Office Manager is responsible for ensuring the smooth and efficient day-to-day operations of the office environment. This role oversees administrative functions, facilities management, vendor coordination, and employee support services. The Office Manager serves as a central point of contact for office-related needs, working cross-functionally to maintain a productive, organized, and welcoming workplace. This individual will collaborate with leadership, property management, and external partners to uphold operational standards and support company growth. **Key Responsibilities** ------------------------ * **Office Operations & Administration** * * Oversee daily office operations, ensuring a clean, organized, and fully functional work environment. * Develop and implement office policies, procedures, and systems to improve operational efficiency. * Manage office supplies, equipment inventory, and procurement processes. * Coordinate office moves, space planning, and workspace configuration as needed. * **Facilities & Building Management** * * Serve as primary liaison with property management, building engineers, and maintenance teams. * Oversee building access, security protocols, key management, and door hardware systems. * Coordinate with MEP firms and contractors for building maintenance, repairs, and improvements. * Ensure compliance with building rules, regulations, safety codes, and COI requirements. * **Vendor & Contract Management** * * Source, evaluate, and manage relationships with office service vendors (cleaning, catering, IT, security, etc.). * Negotiate contracts, service agreements, and pricing to ensure cost-effectiveness and quality. * Monitor vendor performance, ensure SLA compliance, and resolve service issues promptly. * Maintain a current directory of required and preferred vendors with contact information. * **Budget & Financial Oversight** * * Develop and manage the office operations budget, tracking expenses and identifying cost-saving opportunities. * Process invoices, purchase orders, and expense reports related to office operations. * Prepare monthly and quarterly budget reports for leadership review. * **Employee Experience & Support** * * Act as the first point of contact for employee office-related requests, questions, and concerns. * Coordinate onboarding logistics for new hires including workspace setup, access badges, and equipment. * Plan and organize office events, team-building activities, and company gatherings. * Support health and safety initiatives, emergency preparedness, and workplace wellness programs. * **Communication & Coordination** * * Maintain effective communication channels between departments regarding office operations and updates. * Prepare and distribute internal communications, memos, and office announcements. * Coordinate with executive leadership on administrative priorities and special projects.   **Required Skills & Qualifications** ------------------------------------ * **Technical & Professional Skills** * * Proficiency with office management software and tools (e.g., Microsoft Office Suite, Google Workspace, project management platforms). * Experience with facilities management systems, building access controls, and space planning tools. * Strong organizational skills with meticulous attention to detail and ability to multitask. * Budget management experience including expense tracking, forecasting, and vendor negotiations. * Excellent written and verbal communication skills. * **Leadership & Interpersonal Skills** * * Proven ability to manage multiple priorities in a fast-paced, dynamic environment. * Strong interpersonal skills with the ability to build relationships at all levels of the organization. * Self-starter with excellent problem-solving abilities and a proactive, solutions-oriented mindset. * Experience supervising administrative staff or office support teams. * **Industry Experience** * * **3–5 years** of progressive experience in office management, facilities coordination, or administrative operations, preferably within **commercial real estate, property management, corporate services, or professional services** environments. * Familiarity with building codes, safety regulations, and workplace compliance standards.   **Education & Certifications** ------------------------------ * **Bachelor's Degree** in Business Administration, Facilities Management, Communications, or a related field is **required**. * **Associate's Degree** with equivalent professional experience will be considered. **Additional Requirements** --------------------------- * Ability to be on-site during core business hours with flexibility for occasional early morning, evening, or weekend needs. * Ability to lift up to 40 lbs and perform light physical tasks related to office setup and maintenance. * Strong commitment to fostering an inclusive, supportive, and collaborative work environment. * Valid driver's license and ability to travel locally between office sites as needed. **Salary Range** $25.98 - $41.02 USD (Hourly) * _Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit._ * _Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors._ **Astreya** **offers comprehensive** **b****enefits to all Regular, Full-Time Employees,** **including:** * Medical provided through UHC (PPO, HSA, Surest options) / Medical provided through Kaiser (HMO option only) for California employees only * Dental provided through UHC * Nationwide Vision provided by UHC * Flexible Spending Account for Health & Dependent Care * Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific) * Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera * Corporate Wellness Program provided by Goomi Group * Employee Assistance Program * Wellness Days 401k Plan * Basic and Supplemental Life Insurance * Short Term & Long Term Disability * Critical Illness, Critical Hospital, and Voluntary Accident Insurance * Tuition Reimbursement (available 6 months after start date, capped) * Paid Time Off (accrued and prorated, maximum of 120 hours annually) * Paid Holidays * Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law