Operations Coordinator

Operations Coordinator (Purchasing, Logistics, Sales & Warehouse Support) **Status:** Regular, Full time **Location:** Calgary, Alberta **Job Description** =================== This is an important multi-function role in a Business Centre reporting to the Business Centre Manager. We are seeking a highly organized and versatile **Operations Coordinator** to support multiple business functions, including purchasing, logistics, inside sales, and warehouse operations. This role is ideal for someone who thrives in a fast-paced environment, can manage competing priorities, and is comfortable wearing multiple hats. **MAIN RESPONSIBILITIES:** **Purchasing & Vendor Management** * Assist in sourcing, purchasing, and order placement of materials and equipment * Coordinate with suppliers on pricing, availability, and delivery timelines * Track purchase orders and ensure timely receipt of goods * Manages the inventory write-downs with manager assistance to minimize their financial impact on the Business Centre; * Analyses and quickly corrects inventory discrepancies; * Working with the Business Centre Manager and salespeople, evaluates new products and product lines, and recommends them; * Maintains the integrity of special SKU costs in the system; * Keeps supplier data (special costing, lead-time, etc.) up-to-date; * Creates new stock SKU’s when needed;  **Logistics & Inventory Coordination** * Plan and coordinate inbound and outbound shipments * Work with freight carriers and logistics partners to ensure cost-effective delivery * Monitor inventory levels and assist in stock replenishment planning * Organize and coordinate shipment paperwork for international shipments with broker for timely clearance. * Book pick ups for local and cross border shipments. * Obtain quotes and arrange shipments with freight forwarders * Monitor shipments until final delivery * Review freight invoices * Resolve claims for damaged shipments **Inside Sales Support** * Respond to customer inquiries and provide product/service information * Prepare quotes, process sales orders, and follow up with customers * Support the sales team with administrative and coordination tasks **Warehouse Support** * Assist with receiving, organizing, and tracking inventory * Ensure accurate documentation of incoming and outgoing materials * Support periodic inventory counts and reconciliation ### **Qualifications** * 3+ years of experience in operations, logistics, purchasing, or inside sales * Strong organizational and multitasking skills * Proficiency in Microsoft Office (Excel, Outlook, Word); ERP experience is an asset * Excellent communication and problem-solving abilities * Ability to work independently and as part of a team ### **Preferred Skills** * Experience in supply chain or distribution environment * Familiarity with inventory management systems * Customer service or inside sales experience ### **Key Competencies** * Attention to detail * Time management and prioritization * Adaptability and willingness to learn * Strong work ethic and accountability **What’s in it for you** ======================== We are a major player, involved in the energy transformation in Canada. Our dynamic work environment promotes autonomy and decision making, and offers great career opportunities.  **What sets us apart is our:**  * Annual profit-sharing offered to all in addition to our competitive compensation: rewarding accomplishments is part of our culture.    * A strong national network offering real opportunities to grow: our people make the difference.  **Among our benefits:**  * Flexible group insurance plan customizable to your needs.  * Free health resources available 24/7: Telemedicine and Employee Assistance Program (EAP).  * Group RRSP with employer contribution and TFSA.  * Postsecondary Scholarship Program for our employee’s children.  * Charging terminals available at our facilities.  * Years of Service Recognition Program.   Come build your career with us, a growing network where our people make it happen!  Our recruitment process ensures equality and diversity. Please note that only successful candidates will be contacted.