Operations Executive Assistant

### 🚀 Operations Executive Assistant **Job ID:** RAQDJ1 **Industry:** Business Consulting 📊 **Location:** LATAM / South Africa 🌍 **Job Type:** Part-Time (30 Hours per Week) **Schedule:** Monday–Friday ⏰ **8:30 AM – 11:30 AM & 4:30 PM – 7:30 PM EST**_(Flexible if needed)_ **Salary:** 💰 $8–$10 per hour **Start Date:** ASAP * * * ### 🌟 Grow With a Strategic Consulting Firm We’re hiring a **high-performing Operations Executive Assistant** to support a growing **business consulting firm** focused on delivering **strategic, technical, and operational solutions** to clients. This is a **high-impact role** where you’ll act as both a **right-hand Executive Assistant** and **Operations Coordinator**, helping manage client relationships, streamline workflows, and support business growth. If you're **organized, proactive, and systems-minded**, this is a fantastic opportunity to grow alongside a **relationship-driven consulting business**. 📈 * * * ### 🎯 About the Role This position blends **executive support, client coordination, and operational management**. You'll help manage communications, coordinate scheduling, support onboarding, and improve internal processes. The ideal candidate is someone who **thinks ahead**, enjoys **building structure**, and thrives in a **fast-paced consulting environment**. You won’t just follow processes — you’ll help **improve and scale them**. ⚙️ * * * ### 🛠️ Key Responsibilities ### 📅 Executive Support & Calendar Management * Manage calendar scheduling and meeting coordination * Prepare agendas and organize meeting logistics * ### Support travel planning when needed * * * ### 📩 Inbound Communication & Scheduling * Monitor inbound communication across email, LinkedIn, Slack, and more * Track conversations and ensure timely follow-ups * Coordinate networking calls, business meetings, and client discussions * * * ### 📄 Client Onboarding & Contract Coordination * Support proposals, NDAs, and contract workflows * ### Coordinate documentation for onboarding * Track contract status and assist with updates * * * ### 🧠 CRM & Process Management * Maintain CRM records in **HubSpot** * Support systems using **Notion, Google Workspace, and Claude Cowork** * Help organize dashboards and internal tracking * * * ### 🤝 Customer Success & Relationship Support * Coordinate client communications and check-ins * ### Track relationship touchpoints * ### Support customer success workflows * * * ### ⚙️ Process Improvement & Operational Support * ### Identify workflow improvements * Support automation and AI-driven processes * ### Help scale operational systems * * * ### ✅ Qualifications & Skills ### Must-Have ✔️ Experience as **Executive Assistant, Operations Coordinator, or similar role** ✔️ Experience with **HubSpot, Notion, Google Workspace**, or similar tools ✔️ Strong calendar management and scheduling experience ✔️ Experience supporting proposals, contracts, or documentation workflows ### ✔️ CRM experience (HubSpot or similar) ✔️ Strong organizational and multitasking skills ✔️ Excellent English communication skills * * * ### 🌟 Preferred * Experience supporting consulting or professional services firms * Client onboarding or customer success experience * Familiarity with AI tools (ChatGPT, Claude, etc.) 🤖 * Experience with workflow design or process documentation * Interest in supporting mission-driven leadership * * * ### 🧠 Ideal Candidate Traits ✨ Highly proactive and anticipates needs ### ✨ Strong ownership and accountability ### ✨ Detail-oriented and structured ✨ Comfortable suggesting improvements ✨ Strong critical thinking and problem-solving skills ✨ Clear and confident communicator ✨ Thrives in fast-paced, tech-forward environments * * * ### 🚀 Why You’ll Love This Role * ### Work with a growing consulting firm * High-impact role with ownership and visibility * ### Flexible split-shift schedule * Opportunity to improve systems and operations * ### Long-term growth potential * * * 🌟 **Ready to become the operational backbone of a growing consulting business?** Apply now and help build scalable systems that drive success. Originally posted on [Himalayas](https://himalayas.app)