People Operations & Payroll Administration Specialist

[UpSlide](https://upslide.com/) is the **document production layer for financial services**.  We orchestrate LLMs, machine learning, and workflow agents within Microsoft 365 to deliver **reliable, quality outputs** in the most efficient and cost-effective way. As a **Microsoft Solutions Partner**, with 14+ years supporting financial services teams, we bring together **expertise from the tech, finance and design fields** to help clients like KPMG, BNP Paribas, Rothschild & Co. **boost productivity while improving brand consistency** across their corporate documents.  We are a **certified B Corporation**, upholding the belief that businesses should have a positive impact on society. #### **Our values ✨** Our values guide our approach to work and are at the heart of our recruitment process. To join our team, we look for individuals who value: * **Excellence:** _We think that every detail counts, and we place great importance on the quality of our deliverables._ * **Trust:** _We are passionate, committed, and free to act with autonomy._ * **Happiness at work:** _We enjoy looking on the bright side and we share our enthusiasm with our colleagues and clients._ #### **The team 🧑‍🤝‍🧑** You'll be joining the People Ops team, reporting to the Head of People Operations, alongside a Senior Payroll Specialist and a Project Manager. Together, you'll drive HR administration, payroll, and process transformation across a 200-employee, multi-country scope. #### **Team goals 🎯** * Build a reliable, well-documented People Ops foundation (Lucca, processes, payroll) that scales with UpSlide's headcount and geographic footprint * Deliver a smooth, professional onboarding and offboarding experience across all our markets, protecting UpSlide's employer brand and legal compliance * Free up the Senior Payroll Specialist and Head of Ops to focus on higher-value payroll and strategic HR work by owning day-to-day administration end to end #### **Your responsibilities 🖋️** **HR Administration & Employee Lifecycle – 35%** * Own new-hire processes end to end (liaising with the Talent Acquisition team, contracts, health insurance, Swile, complete administrative file) * Independently manage departures (end-of-contract documents, final settlement, certificates, checklists) * Ensure the reliability and continuous upkeep of employee records in Lucca (HRIS) * Administer employee benefits (health insurance, provident scheme, mobility benefits, meal vouchers) * Contribute to preparing variable payroll elements and pre-payroll checks (working alongside the Senior Payroll Specialist) **Onboarding / Offboarding Coordination – 25%** * Organize and coordinate the global onboarding process (scheduling, tools, integration journey, interface with the Talent Acquisition team and managers) * Act as the operational point of contact for new hires during their first months * Structure and strengthen offboarding processes (multi-country), ensuring documentation compliance **3\. Employee HR Support – 25%** * Handle employee requests through the ticketing tool (certificates, HR documents, questions on internal policies) * Contribute to keeping HR documentation, templates, and processes up to date on Notion * Take part in global HR reporting and audits (data reliability, document preparation) **4\. Finance Administration Support – 15%** * Review expense reports (accuracy, compliance with internal policies) * Provide administrative support to the Finance team (supporting documents, various filings) * Contribute to the proper administrative management of company-funded benefits You will also take part in the company's internal life and may be involved in cross-functional HR transformation projects (process redesign). #### **Your goals ⚡** * In your first 3 months, you will fully ramp up on our tools and stakeholders (Lucca, ticketing tool, Notion, Talent Acquisition, Finance), and take ownership of onboarding/offboarding coordination for new joiners and leavers. * By 6 months, you will independently manage the full employee lifecycle administration (arrivals, departures, benefits) across our multi-country scope, with reliable, up-to-date records in Lucca. * By 9 months, you will have contributed to at least one cross-functional HR transformation project (e.g. process redesign or payroll upgrade), and be a trusted point of contact for employees and the Finance team alike.