Personal Assistant

About the Role We are looking for a reliable, discreet, and highly organised Personal Assistant to provide part-time support in Geneva. This role is primarily focused on personal assistance, day-to-day coordination, administrative support, scheduling, and communication. The ideal candidate is proactive, detail-oriented, comfortable handling confidential matters, and able to work independently with minimal supervision. Experience in academic organisations, universities, research institutions, or education-related environments would be considered a strong advantage. Duties and Responsibilities: • Provide day-to-day personal and administrative support. • Manage calendars, appointments, meetings, and personal schedules. • Coordinate travel arrangements, reservations, logistics, and related documentation. • Support with personal errands, coordination with service providers, and household or lifestyle-related tasks where needed. • Prepare, organise, and maintain documents, records, and correspondence. • Handle confidential information with a high level of discretion and professionalism. • Communicate with internal and external stakeholders in English and French. • Assist with event, meeting, or visit coordination when required. • Support expense tracking, invoices, payments, and basic administrative follow-up. • Ensure smooth coordination between different parties and timely completion of tasks. Qualifications and Experience: • Previous experience as a Personal Assistant, Executive Assistant, or in a similar support role. • Fluent in English and French, both written and spoken. • Based in Geneva or able to work regularly from Geneva. • Strong organisational and time-management skills. • High level of discretion, confidentiality, and reliability. • Ability to manage multiple priorities and work independently. • Strong communication and interpersonal skills. • Flexible, hands-on, and service-oriented approach. • Good knowledge of Microsoft Office and general digital tools. Preferred Qualifications • Experience working in an academic organisation, university, research institution, educational foundation, or similar environment. • Familiarity with international environments and multicultural communication. • Experience supporting senior-level individuals or private clients.