Planner

Has responsibility for liaising with port/terminal operators to optimise the berthing line up. **PURPOSE** * The operations planner is responsible to ensure a rigorous and efficient planning of vessel or yard activities to enable the achievement of productivity targets. * During operations, the planner supports in providing alternative plans in case of deviation to ensure productivity and capacity targets are safely met * The position is responsible for an efficient use of the Terminal Operating System using established standards and best practices * An operations planner can be assigned either to vessel planning or to yard planning **PRINCIPAL ACCOUNTABILITIES** **(IPE Factors: Impact & Innovation)** **Vessel Planning** * Assume responsibility for the entire Cargo Control Process. * Process various vessel related EDIs and follow up on their timely submission as applicable * Ensure that the load-lists are finalized in time prior to the vessel ETA. Clarify issues with the shipping lines to mitigate disputes. * Interact closely with the shipping lines regarding additional changes after set cut-off time has passed. * Ensure a timely delivery of Terminal Report per vessel call, and prepare pre billing file * Ensure close collaboration with the relevant counter parts at Liner Operations Cluster (LOC) and the Global Stowage Planners. * Investigate and document service failures, and report them to the appropriate parties. * Respond to inquiries related to Terminal Departure Reports for vessels no longer at berth. * Responsible for providing vessel and shipping agents with information about vessel load and discharge processes. * Maintain ownership of the vessels under your control and assist if planning disturbances occur during vessel call.  * Ensure efficient and highly productive planning as per established standard with due consideration to the vessel stability and safety under load and discharge. * Prepares and communicates vessel load plans and vessel work plans. * Keeps the quay-operation and vessel administration systems updated. * Controls the execution of the vessel operation plan.  * Preparation and execution of vessel discharge and load sequence to support, achieve & sustain productivity targets per quay crane operation * Manage and control the execution of the vessel operation plan, ensuring that the vessel file is closed within one hrs of the completion of vessel operations. * Filing and housekeeping of planning related papers in accordance with standard operating procedures. Also maintain that all vessels receive paper work in a timely manner. * Provide all loading documents, and quay crane working sequence to vessel prior or latest upon arrival. Ensure that all vessels receive final departure paper work in a timely manner * Understand vessel stability and safety under discharge and load criteria and whether intended discharge and load plan meets those criteria * Maintain a continuous improvement mindset by actively seeking ways to reduce wastes in operations through a better planning * Constantly seek look for ways to improve own skills level in using the terminal operating system * Work hand in hand with other sections of the operations to achieve the department wide goals * Act as an active member of the Integrated Operations Center and actively collaborate with all functions therein to ensure smooth operations executions **Yard Planning** * Ensure container decking is planned to follow strictly the set yard strategy * Maintain all yard planning related parameters /settings in the Terminal Operating System (TOS) to ensure smooth execution of operations * Provide alternative plan in case of deviation /exception during execution to ensure with the aim of adhering to the yard strategy and established standards * Work closely with the yard strategist and other planning staff to ensure plans are coordinated and provide best possible performance to the operations as a whole * Manage continuous process of yard integrity and ensure yard inventory between the TOS and the ARMG block management system remains on par. * Responsible daily for ensuring that proper plan is set for the yard operation to run in a manner that achieves maximum productivity and efficiency, with 100% system integrity as it relates to equipment location. * Reduce unproductive moves to the bear minimum required. * Monitor and fine-tune the terminal operating system to ensure that yard planning is satisfactory and meets the strategy requirements. * Nominate empty equipment for shipment as directed by the concerned shipping line. * Constantly seek look for ways to improve own skills level in using the terminal operating system * Work hand in hand with other sections of the operations to achieve the department wide goals * Act as an active member of the Integrated Operations Centre and actively collaborate with all functions therein to ensure smooth operations executions * The key impact of this incumbent will be the maintenance of operational efficiencies in the terminal. Responsibility for the execution of day to day operational activities. **REPORTING AND SCOPE** **(IPE Factor: Knowledge-Teams & Breadth)** * Direct reports None * The position reports to the Planning Supervisor * The scope of the position is domestic **WORK****/BUSINESS CONTACTS AND AUTHORITY** **(IPE Factor: Communication)** * **Internal** Operations & other planning department staff on a constant basis IT/Automation department Nature of contact is primarily shared * **External** Liner Operations Cluster Hub Operations Centre Global Stowage centre Local shipping lines offices Nature of contact is primarily shared & in most cases will be for the achievement of a common objective. * This position works in shifts. **CRITICAL QUALIFICATIONS/SKILLS/EXPERIENCE** **(IPE Factor: Knowledge)** * Master or Engineering degree in relevant fields (IT, mechanic, automation, civil, Industrial, statistics, business administration or alike) * Requires a high level of planning and organizational skills. * Requires the ability to maintain high level quality of work under pressure * Requires advanced computer skills * High level of integrity and able to collaborate effectively in a dynamic environment * Proven demonstrated ability to be a team player and is able to work independently within the defined project, maintaining good relationship to customer, staff and other project team members. * Must have good analytical skills to be able to provide solutions to issues/exception in a relatively short timeframe * Requires advanced level of verbal and written communications skills in English **LEARNING & CAREER OPPORTUNITIES** **In this position, the incumbent will have an opportunity to acquire skills and knowledge in the following areas:** * Broad exposure to operational management in a container terminal. * Detailed knowledge of  yard & vessel planning systems **Relevant next career steps might be:** * Planning or Operations Supervisor