Project Assistant

**Job Description Summary:** **About the Job:** We are establishing a Greenfield manufacturing facility in Mexico as part of a strategic expansion, designed to operate as a flagship site aligned with Industry 4.0 principles, advanced automation, and digitalization. To support the successful delivery of this project, we are hiring a **Project Assistant** who will provide on-site administrative and project coordination support. This role will be critical during the design, construction, startup, and stabilization phases, ensuring effective coordination of project activities, documentation, communication, and day-to-day operations to enable timely and efficient project execution. The **Project Assistant** provides on-site administrative and project support to the Program Director and the local project team. This role serves as a key support function, ensuring effective coordination of project activities, meetings, documentation, and office operations. The position requires strong organizational skills, the ability to manage multiple priorities, and a high level of professionalism in a fast-paced project environment. **Responsibilities**  ·       Provide administrative and operational support to the Project Senior Director and project team on site. ·       Coordinate project-related meetings, including preparing agendas, scheduling participants, arranging logistics, and ensuring follow-up on action items. ·       Attend meetings as required to record discussions, compile, transcribe, and distribute meeting minutes. ·       Support project documentation by preparing reports, presentations, tracking tools, and correspondence. ·       Conduct research, compile data, and prepare briefing materials for review and presentation by project leadership. ·       Assist with monitoring project timelines, deliverables, and pending actions to support project execution. ·       Manage general office duties such as ordering supplies, maintaining administrative and records management systems, and supporting basic budget or expense tracking activities. ·       Coordinate office services in support of the project team, including records management, documentation organization, and office logistics. ·       Make travel arrangements for project leadership and team members, as well as support logistics for site visits and events. ·       Serve as a point of contact for internal and external stakeholders related to project and administrative activities. ·       Maintain organized digital and physical filing systems to ensure accessibility and compliance with internal standards. ·       Handle sensitive and confidential information with discretion and professionalism. ·       Perform additional administrative or project-related tasks as required to support successful project delivery. **Qualifications & Requirements**  Bachelor’s degree in Business Administration, Engineering, Communications, or a related field preferred. +8 years of experience in an administrative, project coordination, or project assistant role. Fluent in English & Spanish. Desirable Technical Skills: ·       SAP-S4 knowledge and Digital platforms ·       Computer Applications ·       Database Management and Data Collections. ·       Executive Support, Microsoft Office, Microsoft SharePoint, Office Administration, Processing Expense Reports, Purchase Orders, Travels and Events coordination. ·       Project Management tools Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines. Strong written and verbal communication skills. High attention to detail with strong problem-solving abilities. Ability to work effectively in a fast-paced, project-driven environment. Professional demeanor with a high level of discretion, integrity, and interpersonal skills. Proactive, adaptable, and willing to support evolving project needs. **Location**  ·       The primary work location is Tlaxcala, Mexico, with minimal travel (up to 20% under normal conditions).  ·       Occasional visits to concentrate plants, bottling operations, or training centers may be required.  **What We Offer**  ·       **Purpose Driven:** Purpose driven approach that empowers our people to protect the environment and communities we serve while delivering safe & quality products.   ·       **Global Connections:** Allows you to develop, enhance and maintain global connections that allow us to move faster and learn from others.   ·       **Community of Belonging:** We’re an organization that believes our ability to continually grow and build the right atmosphere where people feel safe and empowered, lets you bring your best self to work. **Skills:** Communication, Compliance, Detail-Oriented, Microsoft Tools, Office Administration, Organizing, Problem Solving, Project Management, Time Management **Location(s):** Mexico **City/Cities:** Huamantla **Travel Required:** 00% - 25% **Relocation Provided:** No **Job Posting End Date:** August 12, 2026 **Our Purpose and Growth Culture:** We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit [Our Purpose and Vision](https://www.coca-colacompany.com/company/purpose-and-vision) to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.