Senior Administrative Coordinator I

**Job Title** Senior Administrative Coordinator I **Agency** Texas A&M University **Department** Institute For A Disaster Resilient Texas **Proposed Minimum Salary** $38.00 hourly **Job Location** Galveston, Texas **Job Type** Temporary/Casual Staff (Fixed Term) **Job Description** **Who We Are** The Institute for a Disaster Resilient Texas (IDRT) at Texas A&M University brings together research, data, and collaboration to strengthen communities against natural hazards. Established to bridge the gap between science and decision-making, IDRT delivers cutting-edge analytics, tools, and evidence-based solutions that support state agencies, partners, and local communities in preparing for, responding to, and recovering from disasters. Through innovative research and a commitment to public impact, we help build a more resilient Texas for the long term. To learn more, visit: [https://idrt.tamu.edu](https://idrt.tamu.edu)  **What We Want** Institute for a Disaster Resilient Texas is seeking a highly organized and proactive professional who excels at managing complex administrative operations, coordinating multiple priorities, and supporting strategic initiatives. The ideal candidate demonstrates strong judgment, attention to detail, and a commitment to operational excellence, ensuring efficient resource management, regulatory compliance, and effective support for leadership while advancing the mission of the Coastal Texas Flood Protection Research and Review Council.  **What You Need to Know** **Salary:** $38.00 - $42.00/hourly. **Cover Letter:** A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.  **Other Requirements and Factors**: * **This position is funded from grant and/or contract funding**, which is renewed through provisions of the grantor of the contract. Therefore, this position is contingent upon continuation of funding from these grants and/or contracts, as well as satisfactory job performance. * Ability to travel independently to other and/or remote locations by driving and/or flying on commercial airlines. **Essential Duties/Tasks** **Administrative Coordination** * Coordinates administrative support functions. * Plans and coordinates administrative activities and services. * Supervises assigned staff and determines work priorities. * Participates in the planning and execution of administrative operations. * Monitors project timelines and identify issues. * Develops administrative objectives and strategies. * Formulates and implements management policies or operating practices. * Assists in the development of budget and financial records management. * Monitors compliance with policies and procedures. * Coordinates office records retention and maintains office resources. * Acts as a liaison with relevant teams and departments. **Support for Leadership and Staff**  * Provides advanced administrative support to the leadership team while maintaining confidentiality. * Serves as the direct contact to staff by providing guidance on administrative activities. * Coordinates travel arrangements and prepare itineraries for administrators. * Manages travel and purchasing documentation, prepares invoices for processing, and coordinates the timely submission of supporting records to the Operations team. * Communicates objectives and decisions to staff on behalf of leadership. * Evaluates documents submitted for administrator’s signature. * Serves as backup for the property officer and assists with inventory certification. * Provides expert advice to program directors regarding administrative procedures. **Event Planning and Coordination** * Plans and coordinates meetings, seminars, and other special events. * Secures and coordinates events venues, catering services, room setup, audiovisual equipment, and other logistical arrangements to support meetings, seminars, and other special events. * Makes arrangements for visitors and dignitaries. **Records Administration and Compliance** * Coordinates and supervises the processing of student record updates. * Ensures compliance with state, local, and federal guidelines regarding records management. * Researches and communicates relevant policies and procedures regarding academic records. * Monitors document management tasks and evaluate process improvements. * Coordinates the organization, retention, storage, and retrieval of records and documents in accordance with established policies and procedures.  **Qualifications** **Required Education and Experience:** * Bachelor's degree or equivalent combination of education and experience. * Six years of experience in office administration. **Knowledge, Skills, and Abilities:** * Ability to multitask and work cooperatively with others. * Knowledge of word processing, spreadsheet, database, and presentation applications. * Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative. * Interpersonal and communication skills. * Planning and organization skills. * Ability to effectively communicate both orally and in writing. * Ability to positively and professionally interact with clients and staff. * Excellent communication and presentation skills. **Our Commitment**   Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our [](https://www.tamu.edu/about/coreValues.html)[core](https://www.tamu.edu/about/coreValues.html) [](https://www.tamu.edu/about/coreValues.html)[values](https://www.tamu.edu/about/coreValues.html) [](https://www.tamu.edu/about/coreValues.html)which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.