Senior Administrative Coordinator I

**Job Title** Senior Administrative Coordinator I **Agency** Texas A&M University System Offices **Department** Academic Affairs **Proposed Minimum Salary** Commensurate **Job Location** College Station, Texas **Job Type** Staff **Job Description** The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, Texas A&M – Fort Worth and the Texas A&M - RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond. The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance. **Salary:** $3,742.67 - $6,666.66 per month commensurate with experience. **Job Description Summary:** Provide high-level executive support, manage complex operational procedures, and act as a key liaison for System leadership. Manage executive calendars, coordinate intricate travel arrangements, and oversee expense reporting. Monitor timelines, track deliverables, and prepare specialized reports on behalf of leadership. **Responsibilities:** \- Provides direct support to high level administrators. \- Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. \- Prepares travel arrangements and itineraries, and approves and processes travel reimbursements. \- Compiles reports, maintains records and other documents, and coordinates special events. \- Evaluates documents submitted for administrator's signature. \- Provides support for long-range planning and scheduling activities. \- Coordinates administrative support functions. \- Plans and coordinates administrative activities and services. \- Works under direction and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgment with respect to matters of significance. \- Plans, implements, coordinates, analyzes, monitors, and evaluates administrative support functions. \- Researches and handles special projects. \- Participates in the planning and execution of administrative operations. \- Participates in the resolution of operating problems. \- Coordinates executive calendar, schedules system-wide leadership meetings, and manages intricate travel itineraries and specialized expense reimbursements. \- Drafts, proofreads, and compiles briefing materials, agendas, meeting minutes, and executive summaries for leadership review. \- Manages secure storage of confidential documents, personnel data, and academic policy materials. \- Execute procurement card (P-Card) transactions and reconcile monthly purchase logs. \- Manage external vendor contracts, process invoices, and resolve billing discrepancies. \- Route system contracts through legal channels for necessary approvals and signatures. \- Gather information from various system members to compile comprehensive reports. \- Monitor inventory levels and order operational supplies to maintain uninterrupted workflows. \- Performs other related duties as assigned. **Education and Experience:** \- Bachelor's degree or equivalent combination of education and experience. \- Six years of related experience. **Knowledge, Skills and Abilities:** \-Knowledge of word processing, spreadsheet, database, and presentation applications. \-Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative. \- Interpersonal and communication skills. \- Planning and organization skills. \- Travel may be required. \- Ability to multitask and work cooperatively with others. **Other Requirements:** This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.