Senior Coordinator - Facility

**Job Title** Senior Coordinator - Facility **Job Description Summary** The Senior Facility Coordinator is responsible for overseeing day-to-day facility operations, ensuring a safe, efficient, and compliant workplace environment. The role involves close coordination with landlord, managing vendor services, maintenance activities, statutory compliance, safety requirements, and supporting business continuity across assigned facility. **Job Description** **Facility Operations** * Manage daily facility operations to ensure smooth functioning of office infrastructure and services. * Monitor preventive and corrective maintenance activities for HVAC, electrical, plumbing, UPS, FAS etc. * Conduct regular facility inspections and identify operational risks. * Coordinate workplace readiness and support business requirements. * Prepare monthly muster roll and submission for the wages. **Vendor Management** * Manage housekeeping, cafeteria, pest control, transport, and other facility service providers. * Track vendor performance against SLAs and KPIs. * Review service reports and ensure timely corrective actions. * Process work orders, purchase requests, and service invoices on time. **Health, Safety & Compliance** * Ensure compliance with local regulations, building standards, and company policies. * Conduct safety audits and workplace inspections. * Support emergency response planning, fire drills, and evacuation exercises. * Ensure all statutory certifications and permits are maintained and renewed on time. **Asset & Infrastructure Management** * Maintain facility asset inventory and records. * Coordinate repairs, replacements, and upgrades of facility equipment. * Support space planning and workplace improvement initiatives. **Stakeholder Management** * Act as the primary point of contact for facility-related issues. * Coordinate with landlords, building management, contractors, and internal stakeholders. * Ensure timely resolution of employee service requests and escalations. **Financial & Reporting Responsibilities** * Monitor facility-related expenses and budgets. * Review and validate vendor invoices. * Timely submission of monthly office rental invoice to avoid any interest from landlord.   * Prepare monthly reports covering maintenance activities, incidents, compliance status, and cost management. * Identify opportunities for operational efficiency and cost savings. **Project Coordination** * Support office moves, expansions, renovations, and facility improvement projects. * Coordinate project schedules, contractors, and stakeholder communications. **Qualifications** * Bachelor's Degree or Diploma in Facilities Management, Engineering, Business Administration, or related field. * Minimum 3-5 years of experience in Facilities Management, Workplace Services, or Building Operations. **Required Skills** * Facility Operations Management * Vendor & Contract Management * Health, Safety & Environment (HSE) * Project Coordination * Budget Management * Workplace Services * Strong Communication & Stakeholder Management * Problem Solving and Decision Making * MS Office and Facilities Management Systems INCO: “Cushman & Wakefield”