Senior Executive Assistant Manager Exhibition

NTU Museum is seeking an Assistant Manager/Senior Executive, Exhibition to support the Museum’s existing operations across exhibition coordination, programme administration, collections records, procurement and finance tracking, documentation, vendor coordination and public engagement support. **The successful candidate will be responsible for the following:** * Support the coordination and administration of NTU Museum’s exhibitions, programmes, outreach activities and public engagement initiatives. * Assist in the planning and delivery of exhibitions, including project coordination, schedules, exhibition logistics, installation and deinstallation arrangements, vendor coordination and documentation. * Support collections-related processes, including records management, archive documentation, object information, condition records, image files, loan documentation and related administrative follow-up. * Assist in maintaining accurate records for museum projects, exhibitions, collections, programmes, visitor engagement, publicity and other reporting needs. * Coordinate procurement and finance-related processes, including quotations, purchase requests, invoices, payment follow-up and documentation in accordance with NTU policies. * Liaise with vendors, artists, designers, contractors, internal departments, and external partners to support the smooth delivery of museum projects and programmes. * Provide administrative and operational support for museum programmes, workshops, talks, tours and other public-facing activities. * Support the preparation of proposals, reports, presentation materials, publicity information and other documents required for museum projects and stakeholder updates. * Assist with the organisation and documentation of artworks displayed in offices, public spaces and campus locations, including coordination of installation, movement, labelling and related records. * Support the review and improvement of museum workflows, records and administrative processes to strengthen day-to-day operational continuity. **Requirements:** * Bachelor’s degree in Arts, Arts Management or a related field. * Minimum 2 to 3 years of relevant working experience, preferably in museums, galleries, arts organisations, cultural institutions, education, public-sector administration or related fields. * Strong administrative ability with excellent attention to detail, accuracy, follow-through and record-keeping. * Good communication and interpersonal skills, with the ability to liaise professionally with artists, vendors, colleagues, internal departments, external partners and members of the public. * Comfortable working with museum, art, cultural, heritage or educational content. * Good organisational and coordination skills, with the ability to manage timelines, track multiple tasks and support several projects at the same time. * Some knowledge of museum, gallery, archive, collections, exhibition or programme processes would be advantageous. * Familiarity with procurement, finance tracking, reporting, documentation or administrative workflows would be useful. * Able to work both independently and collaboratively in a small team environment. Appointment title offered will be commensurate with candidate’s prior work experiences. We regret that only shortlisted candidates will be notified. Hiring Institution: NTU