Senior Specialist Purchase Order Management

**Procurement & Payment Processing** * Execute end-to-end purchase order processing, including PR-triggered PO creation, PO changes, order confirmation follow-up, and coordination of approval/release workflows, ensuring accuracy and timely processing. * Support downstream invoice and payment-related activities by validating PO-based invoice relevance, resolving complex price and quantity discrepancies, and preparing accurate documentation for further payment processing. **Data Management & Quality Assurance** * Maintain and update supplier, material, and P2P master data relevant for purchase order processing, including purchasing info records and price conditions, ensuring data quality and initiating corrective actions where needed. * Manage supplier-related operational data required for effective PO execution, including onboarding-related setup, contract and source-of-supply linkage, and relevant performance data to support transactional procurement activities. **Issue Resolution & Process Improvement** * Handle P2P case tickets related to invoice blocks, supplier inquiries, and purchase order corrections, resolving escalations and identifying opportunities for process improvement. * Monitor open purchase orders, incoming deliveries, and goods receipt issues in close collaboration with warehouses, suppliers, and business units, coordinating root-cause resolution including supplier dispute handling where required. * Process and coordinate special PO scenarios, such as inter-/intra-company transfer purchase orders and down payment initiation, in line with defined procedures **Compliance & Stakeholder Advisory** * Ensure adherence to P2P policies, documentation requirements, and internal controls, advising stakeholders and reinforcing best-practice standards. * Support financial and operational period-end activities relevant to purchase order management, including GR/IR clarification, open PO review, and issue resolution in coordination with Accounts Payable and Finance. **JOB REQUIREMENTS** **Education** * Bachelor’s degree in Business Administration, Finance, Supply Chain, HR, Engineering or related field * Equivalent vocational qualification with strong experience may be considered **Experience** * Experience as subject matter expert or senior operator is an advantage * 2–4 years of experience in a process‑ or function‑related operational role * 1–4 years of experience in a process‑ or function‑related operational role **Knowledge and skills** * Advanced proficiency in P2P and procurement systems (e.g., SAP MM/FI, Ariba, workflow tools), including purchase order processing, approval workflows, master data handling, and troubleshooting of complex processing exceptions * Strong accuracy in transactional procurement processing and documentation, with ownership for data quality, process reliability, and audit readiness * In-depth knowledge of purchase order management processes, including PR-to-PO flow, order confirmations, goods receipt relevance, invoice matching, and applicable compliance requirements * Ability to resolve complex operational P2P issues, conduct root-cause analysis, and drive corrective actions across suppliers, warehouses, and internal stakeholders * High attention to detail in PO execution, master data maintenance, price and quantity validation, and financially relevant transaction data, ensuring compliance and minimizing operational and financial risk **Other Requirements** * Good understanding of documentation requirements across the purchase order process, including PO approval, goods receipt and invoice-related controls, with the ability to guide others and ensure adherence * Strong customer-service mindset, able to manage escalations and coordinate effectively with suppliers, warehouses, business units, and internal stakeholders * Ability to handle confidential supplier, commercial, and financially relevant data appropriately, ensuring compliance, risk awareness, and best-practice handling **POSITION SCOPE** **Reporting Line(s)** Solid line(s) to: Team Lead​ Purchase Order Management Dotted line(s) to: Number of direct reports: 0 Number of dotted line reports: **Performance Measures** Performance measures will be defined on team specific service obligations **Working Relationships** Internal contacts: Team Lead​ Purchase Order Management Invoice Management Payments​ Management Travel & expense Mgmt. Process Management P2P​ External contacts Supplier