Specialist Administration

**Job Title:** Specialist, Administration **Job Description:** **Role Summary**  The Administrative Specialist plays a critical role in ensuring seamless daily operations at the JangAn plant, supporting over 200 employees.  This role drives efficient administrative processes, document control, and cross-functional coordination, enabling operational excellence and a productive workplace environment.  **What You’ll Do**  **1\. Office & Administrative Operations**  * Oversee general administrative and office management activities to support site operations  * Manage office facilities, supplies, and workplace environment to ensure operational efficiency  * Coordinate travel arrangements for visitors, including accommodation and transportation  **2\. Document Control & Compliance**  * Manage and maintain document control systems using SharePoint  * Administer regulatory permits, construction documents, and Management of Change (MOC) records  * Monitor document processes, identify gaps, and drive continuous improvement initiatives  **3\. Financial & Vendor Support**  * Track budgets, process expense reconciliation, and manage purchase requisitions (PR)  * Support vendor and contract administration, including invoice processing and coordination  **4\. HR & Employee Support**  * Support onboarding processes for new hires and manage visitor coordination  * Assist with employee engagement activities, site events, and internal communications  **5\. Cross-functional Coordination**  * Collaborate with HR, Finance, Procurement, EHS, and Operations teams to support site-wide initiatives  * Provide administrative support across departments as needed  **6\. Systems & Data Management**  * Maintain and update material master data in SAP  * Manage corporate seal processes, including approval tracking and document issuance  **What We Seek**  **Required Qualifications**  * Bachelor’s degree (4-year college or equivalent)  * 2+ years of experience in administrative, office management, Doc Control, or similar roles  * Strong communication skills in both Korean and English (written & verbal)  * Proficiency in Microsoft Office (Excel, Word, PowerPoint)  * Ability to manage multiple priorities in a fast-paced environment  **Core Competencies**  * Strong organizational and coordination skills  * Attention to detail and process discipline  * Adaptability to changing business needs  * Team-oriented mindset with a proactive attitude  **Outstanding Candidates Will Have**  * Experience in manufacturing or plant environment  * Knowledge of document control systems (e.g., SharePoint)  * Familiarity with SAP or ERP systems  * Experience supporting cross-functional teams in a global organization