Specialist Asset Management

**_Specialist, Asset Management_** We at Athena empower exceptional talent with boundless opportunities to achieve more. We achieve this by pairing exceptional Executive Partners (XPs) from the Philippines and Kenya with our driven clients and ensuring both receive ongoing support throughout the journey. The result is 10x more leverage, more time, and a greater impact on our clients' work and lives. With a waitlist growing by the day, Athena has already showcased compelling demand. As part of the Athena team, you will have an exponential opportunity, empowering the fiercely ambitious to reach the most audacious goals**.**   ****Role Overview****  _A Specialist, Asset Management at Athena is a critical role responsible for managing and optimizing the lifecycle of fixed assets, particularly focusing on the management of laptops and related equipment. This position ensures accurate reporting, compliance, and efficient logistical support to enhance employee productivity and satisfaction. You will also be tasked with identifying and implementing process improvements and leading projects for the team designed to enhance operational efficiency. By optimizing these processes, you will contribute to maintaining a high standard of asset management and ensuring the smooth operation of the company's assets lifecycle._    ****Duties & Responsibilities**** ================================= **_Fixed Assets Management_** * _Supervise the reconciliation of stock tallies with units purchased from vendors to maintain precise inventory records and asset logistics management._ * _Prepare comprehensive month-end reports and coordinate with relevant departments to ensure accurate collaboration and verification._ * _Provide guidance and training to team members on best practices for asset management and reporting, fostering a culture of accuracy and accountability._ **_End-to-End Laptop Logistics_** * _Ensure timely deployment of laptops from suppliers and custodians to users._ * _Manage logistics for laptop retrievals and pickups using services such as LBC, Transportify, and Grab._ * _Oversee the distribution and proper filing of equipment loan agreements and other related documents._ * _Address and escalate laptop-related issues and challenges to ensure prompt resolution._ * _Facilitate effective communication between laptop users and accredited service centers to guarantee efficient and timely repairs._ * _Ensure all assets are accurately recorded and accounted for in the IT Asset Management (ITAM) system._ * _Collaborate with cross-functional teams to streamline processes and improve service delivery, ensuring alignment with broader organizational goals._ * _Coach and mentor the team, promoting a proactive approach to problem-solving and process optimization._ **_Administrative Responsibilities_** * _Maintain and regularly update relevant reports and trackers._ * _Handle ad hoc tasks as assigned, ensuring they are completed efficiently._ * _Provide support and resources to employees, manage departmental resources effectively, and foster engagement with the broader community._ * _Ensure employees have the necessary tools, resources, and support throughout their employment journey._ ****Key Stakeholders**** ======================== _Vendors/Suppliers, Finance, Office and Facilities, Administration_ ****Skills**** ============== * _**Communication Skills:** Excellent verbal and written communication for effective engagement with community members, ensuring clarity in conveying information and fostering strong working relationships._ * **_Technical Skills:_** * _Proficiency in using Asset Panda (ITAM) for managing and tracking asset inventories._ * _Proficiency with Google Workspace and Mac OS for seamless integration into the company's digital ecosystem._ * _Advanced proficiency in Excel/Sheets, including complex formulas, pivot tables, and data analysis functions._ ****Competencies**** * **_Assertiveness and Initiative:_** * _Proactive in identifying process improvements and taking the lead in implementing solutions._ * _Confident in making decisions and providing recommendations for asset management strategies._ * **_Analytics & Problem Solving:_** * _Strong analytical skills to interpret data and generate insights that drive asset management decisions._ * _Ability to troubleshoot and resolve issues related to asset discrepancies, system inefficiencies, and logistical challenges._ * **_Customer Service:_** * _A customer-focused approach to addressing inquiries and resolving issues related to asset management._ * _Skilled in maintaining positive relationships with internal and external stakeholders, ensuring a high level of service satisfaction._ * **_Attention to Detail:_** * _Meticulous in managing asset records, ensuring data accuracy and integrity._ * _Thoroughly reviewing documents and reports to maintain compliance with audit standards._ ****Job Requirements**** * _Willing to work fully onsite in our office in Nairobi._ * _Willing and available to work during the graveyard shift and has the flexibility to work on any day of the week_ _This role will be responsible for about at least one Analyst with plans to expand the span of control in the future._  ****Relevant Experience Required**** ==================================== * _At least 5 years of experience with the same or similar job function and responsibilities._ ****Educational and Certification Requirements**** ================================================== * _Bachelor’s Degree in Business Administration or other related field._ ****Direct Reports and Span of Control**** ========================================== * _This role will be responsible for about at least one Analyst with plans to expand the span of control in the future._