Strategy & Execution Tools Administrator

**At Pluxee, we shape the world of employee benefits and engagement by bringing to life a personalized and sustainable employee experience, at work and beyond.** Permanent Regular **Job Description:** Pluxee is a global player in employee benefits and engagement, operating in 28 countries, helping companies attract, engage and retain talent through innovative solutions across Meal & Food, Wellbeing, Lifestyle, Reward & Recognition and Public Benefits. Powered by technology and global expertise, Pluxee acts as a trusted partner within a B2B2C ecosystem of clients, consumers and merchants. ### **Global Strategy Execution Administrator** ### **_Enable strategy through disciplined execution, smart tools and effective enablement._** ### **About Pluxee** ### **Pluxee is a global player in employee benefits and engagement, operating in 28 countries, helping companies attract, engage and retain talent through innovative solutions across Meal & Food, Wellbeing, Lifestyle, Reward & Recognition and Public Benefits. Powered by technology and global expertise, Pluxee acts as a trusted partner within a B2B2C ecosystem of clients, consumers and merchants.** ### **🚀 Key Responsibilities** ### **The Global Strategy Execution Administrator role supports the implementation of Pluxee’s strategy by enabling strong execution standards, effective use of tools and data, and consistent practices across countries.** ### **Positioned within the Strategy & Execution department, the role contributes to execution excellence by supporting governance, tools adoption, data-driven monitoring and enablement across global and local teams.** ### **The objective is to:** * ### **Support strategy execution efficiency through robust governance, tools and standards** * ### **Enable countries through training, support and knowledge management** * ### **Leverage automation, analytics and embedded AI capabilities in Project Management tools to improve operational efficiency and decision-making** * ### **Ensure optimal usage of Salesforce licenses and execution tools, aligned with contracts and business needs.** ### **The role works in close collaboration with IT and business teams, notably Sales Enablement & Performance.** ### **🚀 Key Responsibilities** ### **1\. Project Management Tools Administration** * ### **Act as super-administrator of the global Project Management tool (currently Monday.com)** * ### **Manage user access rights in line with governance rules** * ### **Support harmonisation of boards, workflows and dashboards** * ### **Develop and maintain execution dashboards and KPIs for global visibility** * ### **Support integrations with other tools (e.g. Jira, Azure DevOps)** * ### **Implement automations, templates and smart workflows to improve execution efficiency** * ### **Provide level-1 support and guidance to users in HQ and countries** * ### **Contribute to the evolution roadmap of execution and PM tools** ### **2\. Strategy Execution & Portfolio Support** * ### **Support the definition, maintenance and adoption of project, programme and execution standards aligned with Strategy & Execution frameworks** * ### **Ensure consistency in:** * ### **Naming conventions** * ### **Initiative and project structures** * ### **Portfolio views and execution reporting** * ### **Update of the different requirements by sending reminder, chasing stakeholders and checking the quality of the data shared before it is reviewed by the Portfolio Manager** * ### **Contribute to continuous improvement of execution processes across HQ and countries** * ### **Document all improvements** * ### **Use reporting, analytics and AI-assisted capabilities embedded in tools to support prioritization and monitoring** ### **3\. Enablement, Training & Adoption of Project Management tools** * ### **Contribute to the design and delivery of training materials and sessions for Project Management tool users and key users in countries** * ### **Support onboarding of new users and administrators** * ### **Encourage consistent, value-driven usage of tools aligned with execution and growth objectives** ### **4\. Knowledge Management & Community Support** * ### **Maintain and continuously improve knowledge repositories related to:** * ### **Strategy execution and portfolio practices** * ### **Project Management tools** * ### **Evolve Knowledge Management practices from static documentation to dynamic, insight-driven knowledge enablement, inspired by how Knowledge Management roles in consulting, IT service management and customer support have been transformed by AI** * ### **Ensure documentation is:** * ### **Structured, standardised and up to date** * ### **Designed for reuse, discoverability and self-service, not only for storage** * ### **Optimised for AI-powered search, summarisation and contextual recommendations** * ### **Leverage AI-enabled capabilities (where available in enterprise tools) to:** * ### **Improve search relevance and reduce time spent looking for information** * ### **Generate concise summaries, onboarding guides and FAQs from existing content** * ### **Identify redundant, outdated or low-value content and support continuous clean-up** * ### **Act as a facilitator of collective knowledge, ensuring that insights from countries, projects and tools usage are captured and made accessible at scale** * ### **Facilitate and support communities of practice by:** * ### **Sharing best practices and execution insights** * ### **Contributing to knowledge-sharing sessions** * ### **Promoting efficient, AI-supported knowledge consumption rather than manual documentation effort** ### **5\. Salesforce Licenses Administration** ### **Ensure governance, usage optimisation and enablement of Salesforce licenses** * ### **Act as a global coordination point for Salesforce licence governance across countries to maintain accurate tracking of:** * ### **Licences by country, user type and business role** * ### **Price per license per country** * ### **Ensure licence allocation & usage effectiveness, in particular ahead of business review with the provider** * ### **Monitor and support the licence process with Business stakeholders (including compliance with SLA)** * ### **Ensure the new purchased license terms are correctly provisioned within Pluxee organization, including countries (e.g., alignment between Order Forms and volume of licenses, license type, etc.)** * ### **Ensure continuous improvement of process and workflow** * ### **Coordinate closely with IT, Group Vendor Management, Country Salesforce administrators and Sales Enablement teams to ensure control of Salesforce licenses cost and smooth execution of governance** * ### **Support development of dashboards and reports on Salesforce licenses in collaboration with Group IT team** ### **🌟 Profile & Experience** * ### **3+ years of experience in tools administration, PMO support, business operations or similar roles** * ### **Hands-on experience with project management tools (Monday.com preferred) and strong capability to build, manipulate and maintain Power BI dashboards** * ### **Initial exposure to CRM administration or Salesforce environments is a strong plus** * ### **Interest in strategy execution, PMO, business performance and sales enablement topics** * ### **Strong analytical mindset; comfortable working with dashboards and data** * ### **Structured, organised and detail-oriented approach** * ### **Ability to work in a global, multi-country environment** * ### **Proactive learner, willing to grow into broader execution, PMO or enablement roles** * ### **Fluent in English; French, Spanish or Portuguese are a plus** ### **📍 Location** * ### **This preferred position is HQ, Issy les Moulineaux but can be opened to other Pluxee locations, in Europe** ### **🌱 Why Join Pluxee?** * ### **A strong entry-point role into Strategy & Execution within a global organisation** * ### **Exposure to senior stakeholders, global initiatives and cross-country execution topics** * ### **A clear development path towards PMO, strategy execution or sales enablement roles** * ### **A collaborative culture that values continuous improvement, learning and innovation** **Why join Pluxee?** **Join an inclusive team** Work at the heart of the community alongside 5,000 experts across 29 countries - we embrace diversity and value uniqueness, fostering a workplace where everyone can thrive. **Turn inspiration into possibility** Get space to try new ideas, experiment and move the world of work forward as you bring new digital experiences - and moments of connection - to millions of people. **Make a positive impact** Touch millions of lives and create meaningful change for people and the world we share, supporting our commitments to diversity, sustainability, and local economies. **Grow with us** Get support you need to take meaningful steps in your career, whether you're performing your work/life balance or learning new skills.