Transaction Coordinator - California Real Estate Remote

### Requirements ### **Transaction Coordinator – California Real Estate | Remote** **Position Type:** Full-Time, Remote | 1099 Independent Contractor **Compensation:** $1,500–$2,000/month **Reports To:** Managing Broker **California Real Estate License:** Not Required ### **About the Role** At [Pavago](https://himalayas.app/companies/pavago), one of our clients, **TurboHome Brokerage**, is hiring a detail-oriented **Transaction Coordinator** to manage the administrative and compliance side of California residential real estate transactions from executed contract through close of escrow. TurboHome is a fast-growing, tech-enabled California brokerage. In this role, you’ll serve as the operational backbone behind its agents—keeping transaction files organized, contractual deadlines on track, required disclosures complete, and documentation audit-ready. This is an excellent fit for someone who understands **California real estate transactions, DocuSign Rooms, contracts, disclosures, and escrow timelines** and can manage multiple active files without letting details slip. ### **What You’ll Own** ### **Transaction Coordination** * Open and manage transaction files in **DocuSign Rooms** * Coordinate transactions from executed purchase agreement through close of escrow * Maintain accurate transaction checklists, documentation, and status updates * Support multiple agents and concurrent transactions * Ensure every file progresses smoothly toward closing ### **Contract & Compliance Review** Review contracts, addenda, and disclosures for completeness and compliance with: * California DRE requirements * Brokerage policies and procedures * Transaction recordkeeping standards Identify missing signatures, forms, dates, or documentation before they become compliance issues. ### **California Disclosures** Collect, track, and confirm execution of required California disclosures, including: * TDS * NHD * SPQ * AVID * Other applicable buyer and seller disclosures Maintain complete, organized, and audit-ready transaction files. ### **Deadline & Contingency Management** Track and calendar critical contractual deadlines, including: * Inspection periods * Loan contingencies * Appraisal contingencies * Other contingency periods * Close-of-escrow dates Proactively communicate upcoming deadlines and flag anything at risk of being delayed or missed. ### **Document & Signature Coordination** * Prepare and route transaction documents for signature * Manage e-signature workflows through **DocuSign** and similar platforms * Confirm documents are properly executed and returned * Maintain accurate versions of contracts, addenda, disclosures, and supporting documentation ### **Agent, Client & Vendor Communication** ### Serve as a coordination point between: * Real estate agents * Buyers and sellers * Escrow and title officers * Lenders * Vendors Provide clear updates, follow up on outstanding items, and help keep everyone aligned throughout the transaction. ### **Closing & Transaction Support** Coordinate ancillary transaction requirements such as: * Home warranty orders * Repair documentation * Vendor scheduling * Outstanding closing documentation Ensure transaction files remain complete and organized through close of escrow. ### **What Makes You a Strong Fit** ### You: * Know how California residential transactions move from contract to close * Are highly organized and deadline-driven * Catch missing documents and details before they become problems * Can confidently manage several active transactions at once * Communicate professionally with agents, clients, lenders, and escrow teams * Follow up proactively rather than waiting to be reminded * Maintain clean and compliance-ready transaction files ### **Required Experience & Skills** * **1–3+ years of experience** as a: * Transaction Coordinator * Escrow Assistant * Real Estate Transaction Support Specialist * Similar real estate operations professional * Working knowledge of **California residential purchase contracts** * Understanding of California transaction timelines and disclosure requirements * Familiarity with **DocuSign Rooms** or similar transaction management systems * Experience with electronic signature platforms * Strong organizational and deadline-management skills * Excellent written and verbal English communication * Ability to support multiple agents and active transactions simultaneously * High attention to detail and accuracy **A California real estate license is not required for this position.** ### **Nice to Have** * Experience supporting multiple real estate agents simultaneously * Experience in a California brokerage environment * Familiarity with Dotloop Sign or similar platforms * Strong knowledge of California disclosure workflows * Bilingual **English/Spanish** ### **What a Typical Day Looks Like** ### You may: * Review newly executed purchase agreements * Open and organize files in DocuSign Rooms * Review contracts and disclosures for missing information * Track inspection, appraisal, loan, and contingency deadlines * Route documents for signatures * Follow up with agents, escrow officers, lenders, and clients * Collect outstanding disclosures and supporting documentation * Coordinate warranties, repairs, or vendors * Prepare transaction files for closing and compliance review **In short:** You keep every transaction organized, compliant, and moving from executed contract through close of escrow. ### **Key Metrics for Success** * Zero missed contractual deadlines * Complete and compliant transaction files * Accurate tracking of contingencies and closing dates * Fast resolution of missing documents and signatures * Consistent communication and follow-up * Audit-ready brokerage records * Smooth, on-time closings * Strong agent and broker confidence in transaction operations ### **Why This Role Stands Out** * Fully remote opportunity * Direct involvement in California residential real estate transactions * Work with a fast-growing, tech-enabled brokerage * High ownership over transaction operations * Exposure to multiple agents and concurrent deals * Opportunity to deepen expertise in: * California real estate compliance * Transaction coordination * Escrow workflows * Brokerage operations * DocuSign Rooms ### **Interview Process** 1. Initial Screening Call 2. Recruiter Interview 3. Client Interview 4. Final Decision & Offer ### **Apply Now** ### If you: * Have hands-on **California transaction coordination** experience * Understand residential contracts, disclosures, and escrow timelines * Can confidently manage multiple active files * Are meticulous about documentation and compliance * Know how to keep transactions moving without missed deadlines ### We’d love to hear from you. **Apply now and help keep California real estate transactions organized, compliant, and on track from contract to close.** Originally posted on [Himalayas](https://himalayas.app)