Transition Coordinator

**Project administration & coordination** * Supports Head of Transition Management and Transition Leads in coordinating all transition activities across entities and functions * Maintains and updates transition project plans and RAID logs (Risks, Assumptions, Issues, Dependencies), ensuring information is accurate and shared * Organizes and documents meetings (e.g. steering committees, workstreams), including agendas, minutes, action tracking and follow-up **Documentation, reporting & tools** * Collects, structures and maintains all transition-related documentation (e.g. sign-offs, training records, process documentation, decision logs) * Supports preparation of status reports, dashboards and presentations by consolidating input from Transition Leads and stakeholders * Ensures proper version control and structured storage of project documents in line with agreed standards and tools **Stakeholder, training & logistics support** * Coordinates logistics for transition-related workshops, trainings and on-site / virtual sessions (rooms, invites, materials, links) * Supports the organization of training programs, including participant tracking and distribution of training materials * Assists in the preparation of communication materials for stakeholder updates and helps collect feedback to improve future activities **Education** * University degree in Business Administration, Project Management, or related field **Experience** * 4+ years of experience in administrative support or project coordination roles **Knowledge and skills** * Strong organizational and coordination skills, with the ability to manage multiple tasks and deadlines * Proficient in MS Office (especially PowerPoint and Excel) and comfortable working with project planning and collaboration tools * Experience in project administration, documentation management and meeting organization * High attention to detail and accuracy in maintaining plans, RAID logs, minutes and status overviews * Good communication skills and ability to work effectively with different stakeholders and functions * Proactive, service-oriented mindset and willingness to support evolving project needs **Other requirements** * Very good command of oral and written English required * Additional language skills are beneficial * Willingness to travel occasionally (approx. 10–15%, depending on project needs) * Openness to work in international, virtual teams and across multiple time zones * This is a contract position for 3 years. **POSITION SCOPE** **Reporting Line(s)** Solid line(s) to: Head of Transition Management Dotted line(s) to: Number of direct reports: Number of dotted line reports: **Working Relationships** Internal contacts: Executive Vice President Omya Services & Solutions Transition teams Transformation teams Regions / in-country organization External contacts: Hiring agencies External contractors / consulting firms