Transport Coordinator

**Function:**    Execute transport operations.  100% commitment with the SAPS industrial safety program. **Key responsibilities** 1 * PEG & EGU daily fuel freight reconciliation (Monday to Friday) * Review and daily reconciliation of the freight report with scheduling * Daily update of the weekly freight report that covers the freights from Thursday to Wednesday * Sending the reconciled freight report with scheduling to each hauler * Feedback from each hauler to Puma fleet of the freight report received * Update of the report of stays, deviations, additional distance, custodians, tolls and any additional charges that apply 2 * Monitoring of the daily operation of fuels: deliveries to BtB and RET customers * Mechanical failures reported by the haulers * Claims in the service provided by the haulers and/or product quality reported by the customers/sales * Drivers and units registration in Navision * Direct pending actions to the corresponding area * Follow up on delays in arriving to load, in loading at the terminals, in route to arrive with customers and download with the customers * Provide the location of the units, either because it is requested to the hauler or because it is searched in the GPS page * Deviations * Find units for deliveries coordinated the same day 3 * PEG & EGU weekly fuel freight reconciliation (Thursday) * Sending to Finance the weekly report reconciled with the haulers on a daily basis * Reconciliation of the weekly freight report with the financial feedback * Review of lubricant freight and weekly delivery to finance 4 * Purchase orders for biweekly freight  payment for fuels and monthly for lubricants * Biweekly freight report reconciled with scheduling, the haulers and finance * Generation of purchase orders and entry in the OC report LOG * Request for approvals * Confirmation of approvals * Sending approved orders and request for invoices to the haulers * Request for payment passwords and constancies of retention to reception * Sending of payment passords and constancies of retention to the haulers * Follow up to the payment process 5 * Transport credit notes * Review the F45 formats received from San Jose and Santo Tomas Terminals * Follow-up, registration and issuance of form F152 Credit note of the missings that apply and those that do not apply collection (according to F45) * Registration of information to the reports F254 Credit Notes Report and Missing Report (collection of missings to the haulers) 6 * Transport fuels reports * Collection of delays during product deliveries F452 * Compilation of information for the evaluation of supplier performance (mechanical failures, missings, service level) **Preferred Education** * Mechanical, Chemical, Electrical or Industrial Technician. **Experience:** * Minimum 2-year experience working in industrial facilities in maintenance, production, logistics and/or transportation areas. * Data bases management. **Skills:**  * Knowledge of the country’s geography. * Knowledge of software packages such as Windows, Word, Excel, Power Point. * Comprehensive general knowledge of mechanics and logistics. **Competencies:** * Team work * Customer oriented * Analytical and organizational skills. * Complex problem solving * Effective communication * Organized