University Scheduler

High Point University is currently seeking a full-time, University Scheduler. The selected candidate will be responsible for managing university-wide event reservation system and requests. This position effectively works closely with numerous academic and administrative units on campus to ensure appropriate facility usage. **QUALIFICATIONS:** **Education** * Bachelor’s degree required **Experience and Training** * A minimum of two years of related experience, an equivalent combination of education and experience, or five years of work experience in a directly related capacity * Preferred experience with scheduling software (25Live) and/or facility reservations on a large scale **Knowledge, Skills, Ability:** * Word processing and/or data entry skills * Ability to communicate in a positive manner * Ability to execute multiple job functions * Ability to focus on details and prioritize * Proficiency with Microsoft products and willingness to learn various computer programs * Demonstrated ability to be a fast learner and a fast starter in a continuously evolving technological environment * Requires a self-starter working independently with strong interpersonal skills * Skilled in general software troubleshooting * Excellent interpersonal, written, and oral communication skills * Ability to perform moderate physical work **ESSENTIAL FUNCTIONS**:   * Primary scheduler of the University’s spaces for non-academic events * Collaborates with IT and Registrar’s Office to ensure facility data and event/class reservations are correct and updated in 25Live scheduling system. * Reliant on technological solutions to perform duties. * Completes reservations while considering the university events calendar, academic facility regulations and policies, and with high standards of accuracy, timeliness, and professionalism. * Ability to generate and prepare utilization reports in 25Live and other space audit reports as needed. * Some administration responsibilities including but not limited to invoicing, billing, maintaining budgets, ordering supplies and executing vendor contracts. * Responsible for managing and balancing expenses made within the Department of University Events Budget lines, submitting all requisitions and orders. * Maintains positive work atmosphere by acting and communicating effectively with students, students’ parents, faculty, co-workers and managers. * Periodically design and host 25Live training sessions for faculty, staff and student groups. * Update 25live training materials and policies on the University’s Event webpage. * Assists with major University-wide events such as Commencement, opening Convocation, Alumni and Family weekends that require the full events team. * Handles multiple projects simultaneously; manages in the midst of occasional changing dynamics (time, location, people, etc.); effectively communicates and interacts with high profile individuals (administration, trustees, donors, university guests, VIPs, etc.) * Other duties as assigned. For more information regarding this position, please contact Melissa Anderson, Vice President of University Events  at [[email protected]](mailto:[email protected]).