Virtual Assistant – Compliance and Training Officer for a Disability Services An

Category: Health and Wellness Location: Washington District of Columbia United States * Maintain organized electronic filing systems and records * Send reminder emails to QIDPs and RNs one day prior to and on the due date of quarterly and court reports for persons supported * Verify that court and quarterly reports have been emailed to the persons support team and compliance * Send monthly reminder emails to QIDPs and RNs for quarterly and court reports for persons supported * Send monthly reminder emails to consultants for clinical quarterly assessment due for persons supported * Verify and ensure clinical quarterly assessments have been email to compliance * Update staff training dates for Phase III & Phase IV on Paychex platform * Ensure that all Phase I, III, and IV staff records are current and properly maintained in individual staff folders on SharePoint. * Ensure all Phase II trainings for persons supported are current and properly maintained in individual persons folder on SharePoint. * Submit documentation requests to IMC as needed. * Monitor and track expiration dates for employee personnel documentation and notify respective supervisors of upcoming renewals and expiring documents * Ensure all staff personnel documentation is updated promptly on the Paychex platform and uploaded into individual staff folders on SharePoint * Monitor expiration dates for clinicians’ licenses, certifications, and required training, and request updated documentation for upload to SharePoint * Help ensure forms, policies, and procedures are updated and properly distributed * Schedule employee trainings, orientations, and refresher courses as needed per DDS * Send reminder emails to house managers for Keylogs and they ensure are submitted and saved on SharePoint * Maintain and update training attendance records and completion dates * Update Staff tracking sheets with new hires, transfers and separation * Communicate with house Managers and QIDP & RN regarding missing documentation or overdue training deliverables * Maintain spreadsheets, track completion and outstanding deliverables for all QIDP and RN documentation * Maintain secure storage and proper management of confidential compliance records and documentation in SharePoint. * Maintain accuracy of employee data and compliance files * Support onboarding and offboarding compliance processes * Perform other administrative duties assigned by the Compliance and Training department as needed Details Originally posted on [Himalayas](https://himalayas.app)