Virtual Assistant for Consulting Company in Washington Dc

### This is a remote position. **About the Client:** Our client is a fast-paced, mission-driven advisory firm that helps governments, businesses, and NGOs solve complex problems through collaboration, innovation, and co-creation. We bring together diverse stakeholders to design, implement, and scale solutions that achieve lasting impact. **About the Role:** We are seeking a proactive and highly organized**Virtual Assistant**to support our client's administrative, marketing, research, and project/client work. This role requires exceptional attention to detail, professionalism, and the ability to manage multiple priorities in a dynamic environment. The Virtual Assistant will work closely with leadership and project teams to ensure smooth day-to-day operations and high-quality client delivery. ### Key Responsibilities * **Meeting Support:**Attend internal and external (client) calls; take comprehensive notes; track and manage follow-up items. * **Calendar Management:**Manage executive and team calendars; schedule and coordinate meetings across internal and external stakeholders; maintain and update CollaborateUp’s events calendar. * **Document & Presentation Support:**Customize template decks for client needs and create new decks for marketing and business development purposes. * **Research:**Conduct targeted research on topics such as tax regulations, benefits for eco-tourism in Mexico, and other project- or client-related areas. * **Database & Tracking:**Maintain client and partner lists, points of contact, and opportunity trackers; log updates and next steps. * **Administrative Support:**Route documents for signature; draft NDAs; follow up on invoice status; liaise with CollaborateUp’s accounting team on project invoices. * **Proposal Support:**Assist in proposal development, including creating graphics, drafting job descriptions, and formatting. * **Other Duties:**Provide general support to the CollaborateUp team and leadership, including special projects and ad hoc requests as assigned. ### Requirements ### Required * Minimum of 4 years of experience in a professional setting. * Minimum of 2 years of experience in a professional remote work environment. * Strong organizational, research, and administrative skills. * Experience managing calendars and scheduling across multiple time zones. * Familiarity with**Google Workspace (GSuite)**tools (Docs, Sheets, Slides, Drive, Gmail, Calendar). * High emotional intelligence, maturity, and demonstrated business acumen. * Excellent written and verbal communication skills in English. * Comfort asking supervisors for clarity, deadlines, and priority-setting when not explicitly communicated. * Proficiency in Microsoft Office Suite and virtual meeting platforms (Zoom, Teams). * Self-starter with a proactive approach to problem-solving. * Comfortable balancing multiple projects and shifting priorities. * Detail-oriented and reliable in execution. * Team player who thrives in a collaborative, remote-first environment. * Professional presence when interfacing with clients and partners. ### Preferred * Experience supporting consulting, professional services, or international development organizations. * Experience working in**WordPress**and/or**Monday.com**. * Graphic design skills (PowerPoint, Canva, or equivalent). * Experience with CRM systems, project management tools, or databases. ### Benefits Reminders: * Attaching your resume is optional but highly recommended to ensure the information in your application form is accurate. * A Loom video is required as clients may request it during the selection process. * Be sure to complete the skill set section thoroughly—this is crucial for our internal system automation and ensures your application is processed efficiently. Originally posted on [Himalayas](https://himalayas.app)